PARTS OF BUSINESS LETTER

The Parts of Business Letter

1. The Heading

In this part, contains the name of the company with sender’s address or we called Return Address include P.O Box and email, and also the date. The return address facilitates the recipient to respond to the sender of the message. The format of the date is mm/dd/yy for example, “February 16, 2018”. Make sure the heading is on the left margin.

2. Recipient’s Address

In this part, contains the recipient’s address or the address we are sending our letter to. When we write the recipient’s address make sure we write as complete as possible so it gets to its destination. In this part not only contains the recipient’s address but also contains the name of the recipient with the title names. This Part also on the left margin.

3. The Salutation

The salutation usually begins with “Dear….” Followed by person’s name. Don’t forget to put the person’s title. If we don’t know or unsure then just write their first name. The salutation always ends with a colon “:”

4. The Body

The Body contains the message. The message is divided into several paragraphs. The first paragraph contains introduction and reason for writing the letter. Next paragraph explains the reason for writing the letter in more detail. The last paragraph summaries the reason again and also write what we want the recipient to do. The message of the body letter should be well structured.

5. The Complimentary Close

This part shows that we respect and appreciation for the person who is considering the request in our letter. Don’t use casual sign-off because we want to keep the professional tone of our correspondence consistent. Always remember to put the close with a comma “,”

6. The Signature Line

Skip at least four or three lines after the complimentary close for our signature and then type out the name to be signed.

7. Enclosure

If we want to attach any documents, we can indicate this by typing the name of documents one line below the listing

source :
https://apessay.com/order/?rid=6ddc14dd57d45a99
https://en.wikipedia.org/wiki/Return_address
https://www.nmu.edu/writingcenter/parts-business-letter